NORTH COUNTRY VOLLEYBALL BOARD
AUGUST 8, 2022 MEETING MINUTES
POTSDAM MIDDLE SCHOOL
MEMBERS PRESENT: Edie Demarse, Marsha Evans, Kyle Fennell, Ashley Gadway, Larry Kelley, Sarah Klock, Roxanne Leclerc, Tracie Lucas, Janice Marlow, John Maskell, Adrienne Smith, Laurinda Stockwell, Kathy Valancius, Scott Wilhelm
MEMBERS ABSENT: Paul Jones, Amber Gladle (she was having a baby!)
NEW PROBATIONARY CANDIDATES: Kelly Sweno, Chris Dashnaw, Maine Witherell, Kate Porter
Meeting called to order by President Roxanne Leclerc at 5:07 p.m.
New members were welcomed and introduced themselves. The board then introduced themselves to the new members.
Roxanne handed out W-9 forms for all to complete. She discussed required fingerprinting by new members. Some questions did arise for need if they have had fingerprinting in the past. Marsha will clarify with Mark Wilson, Section X Director.
Roxanne provided the next meeting dates:
Aug 8th – Probationary Candidates Clinic 5:00 p.m. Scotty’s Diner Brushton
Aug 16th – Probationary Candidates Clinic 4:45 p.m. SUNY Canton
Aug 22nd – Continued Rules Interp & Organizational meeting – 5:00 Potsdam
Sept. 18th – Mid season meeting 3:00 p.m Potsdam
Oct 16th – End of season meeting 3:00 p.m. Potsdam
Roxanne stated she would be announcing appointed committees next meeting. The professional committee needs volunteers, she cannot appoint to that committee. Kathy Valancius, Tracie Lucas and Larry Kelley all volunteered.
Rox stated that she may not be able to officiate high school much longer and needed the members to be thinking about stepping up to take an officers role. She indicated she will need to give up her role on the Probationary Committee after this season and will need someone to step into that position.
Kyle and Marsha indicated they will hold the next Probationary Clinic on Tues 8/16th at 4:45 in Canton. They will let the candidates know exact location.
Roxanne share that Julia Kelso from OFA is fundraising to attend a Volleyball opportunity in Australia in July 2023. In the past our Board has donated to individuals who have been given this opportunity. It was motioned by Adrienne and 2nd by Scott that the NCVB donate $100 to her cause. All in favor.
Discussion was held on using Ref-view for assigning instead of Arbiter. Marsha indicated that would not be a problem. Marsha will give a tutorial at the next full board meeting on how to access that. Roxanne shared that Section X is requiring all officials to register through Arbiter (no fee) so they can track the officials in each association.
Janice passed around the treasurer’s report. Motion by Kyle to accept and 2nd by Larry to accept. All in favor.
Janice discussed the minutes from last season’s final meeting. No additions, corrections or deletions. Motion made by Ashley and 2nd by Sarah to accept minutes. All in favor.
Janice “confessed” she made an error when ordering new rule books and got the wrong ones. She will reorder correct books asap. In the meantime the probationary candidates were provided with the last season rule books so they can begin studying.
Marsha indicated games were not listed on Ref-view yet but once they are she will begin assignments.
Discussion was held on the attempt to sponsor and host a combined practice/play date by our board but it was met with resistance and we were unable to make it happen.
OFA is holding a combined practice on 8/22 but has not requested officials as of yet.
Scott Wilhelm began the Rules Interpretation presentation.
Scott introduced the new website he created and built for our Board. You can find it at NCVBO.org. He has done an incredible job provided ample information and links that will be helpful for us all. Strong encouragement was made for all members to utilize this site.
Scott then provide a powerpoint presentation on the changed rules for 2022 season and other pertinent information. All this can be found on our new website.
There is still no confirmed decision on whether NYS will be changing sides during games or shaking hands. When a decision is made we will be informed.
Scott shared that they have decided on a new wind jacket that fully zips. This is available on Camilla’s, Diamondback or Wicked Smart sites.
The rules interpretation will continue on the 8/22nd board meeting.
Motion to adjourn meeting made by Laurinda and 2nd Ashley at 6:34 p.m. All in favor.